Room Parent Information 

Room Parent duties

Thank you so much for volunteering to be a Room Parent for your child’s class. This is a very important job because you are a vital link between the PTA and the teachers working with your children. As a Room Parent, your responsibilities are as follows: 

FALL ROOM SPECIAL DATES 

Teacher Appreciation Luncheon – Thursday, December 9 

The Teacher Appreciation Luncheon is hosted by the PTA and will be held on Thursday, December 8. You will be asked to sit in your child’s classroom, or find  someone to take your place, while your teacher attends this event. The luncheon  usually lasts about an hour. 

Plan the Winter Holiday Party – Friday, December 17 

Parties should be consistent across your grade level. This is a school policy. Two parents per class should plan to attend the party. If either room parent  cannot attend, they should find a replacement. Each grade level will have a “coordinator” that will be the point person for coordinating and communicating all  plans for the grade level. 

• The grade level money can be used to purchase party favors, pay for a craft,  refreshments, etc. Your budget is $250 per grade level for the winter party.  Any left over money can transfer over to the Spring Room Parent budget. 
• You can supplement by asking parents to contribute things like refreshments. 
• There is usually enough time for a game and/or a craft. Please do not plan  activities that use glitter. And we encourage the coordinator to ask the lead  teacher on the grade level if they have specific activities/games that have worked  for them in the past that they would like to continue. 
• The PTA will provide pizza, plates and napkins for all of the classes on the day  of the parties.

Spring Room Parent Duties

Thank you so much for volunteering to be a Room Parent for your child’s class. This is a very important job because you are a vital link between the PTA and the teachers working with our children.  

As a Spring Room Parent, your responsibilities are as follows:

Valentine’s Day – Monday, February 14

-Room Parents in grades K-2 will be on hand to lead the class in a simple game/craft or read a book, pass out a sweet treat, and assist students in passing out their valentine cards. The lead room parents need to contact the lead teacher for the grade to confirm the best time for each grade level celebration and communicate on the best activities. 

Room Parents in grades 3-5 will not need to attend any grade level festivities as the teachers in 3rd-5th grades are happy to lead a simple classroom Valentine’s celebration on their own.

Spring Fling - Friday, April 8th

Spring Fling is one of the highlights for the children, as well as a fund-raiser for the PTA.  You may be asked to help secure volunteers to work Spring Fling. More information will be given to you as the date approaches.

Coverage for "Out To Lunch With Your Teacher”

Kinder- March 9
1st Grade - March 7
2nd Grade - March 9
3rd Grade - March 7
4th Grade - March 7
5th Grade - March 9

Your teacher will need coverage for their class while they eat lunch with the student that won the auction. We will let you know the times as the dates get closer. This is a big fundraiser for the school and is greatly appreciated.  

Last Day of School Pizza Party - Monday, May 23, 1:30-2:10

Parties will be held early as the teachers will be packing up their rooms that week in preparation of moving. Students will have normal lunch this day (pizza will be provided for lunch on the last day of school which is early dismissal). 

Parties should be consistent across your grade level. This is a school policy.  Two parents per class should plan to attend the party. If either room parent cannot attend, they should find a replacement. 

Each grade level will have a “coordinator” that will be the point person for coordinating and communicating all plans for the grade level. 

• The grade level money can be used to purchase party favors, pay for a craft,  refreshments, etc. Your budget is $250 per grade level for the “last day” party. 
• You can supplement by asking parents to contribute things like refreshments. 
• Please note we have an entire hour for the party with no meal. There should be enough time for a game and a craft/books. Please do not plan activities that use glitter. We encourage the coordinator to ask the lead teacher of the grade level if they have specific activities/games that have worked for them in the past. 

Recognizing Special Occasions 

You are not required to organize anything to recognize special occasions (birthday,  marriage, baby, etc), but it can make the school year more memorable for both the  teacher and students if you choose to do so. 

Some suggestions for celebrating might be: 

• have the kids sign a card
• place a banner outside the classroom
• have each student bring one flower to make a unique flower arrangement 

We have useful information about each BHE staff member available on the website under Room Parent Info. On it you will find their birthday, favorite color, hobbies, and special ways that you might  be able to treat them throughout the year.  

If you are planning a “group gift”, it is important to contact ALL parents in your classroom. We want to make sure that everyone has the opportunity to participate if they choose. Please be sure to give ample notice to all parents. Don’t wait to send letters a few days before the occasion as some parents have already shopped for a gift. Also, when asking for contributions, please word your letter like this “If you would like to participate in a group gift, please send a gift card or cash in the amount of your choice.” You can decide whether you want to ask for gift cards or cash to buy a gift. Make sure to let the parents know any amount is fine. When added together this will make a substantial gift, and no one family has been asked to contribute what might be out of their financial comfort zone. We want everyone to feel like they can participate. 

Thank you again for volunteering for this position. If you have any questions feel free to contact one of the Room Parent Advisors below. 

2021-2022 Room Parent Advisers 

Lindsey Martin

713.825.6441

Olivia Porter

405.819.7865 

Go to "PTA info" tab at the top of the page, it will have a drop down box, at the bottom of the list is "Room Parent Info", from there you will find the following; 

• Fall and Spring Room Parent Duties 
• Sample Letter to send to parents to collect for teacher gifts 
• Reimbursement Information 
• Teacher "wish list" for gifts  
• Sales Tax Form (located right above Room Parent Info-in PTA forms)

Fall Room Parent Duties

Spring Room Parent Duties

Other Info

Sample Gift Letter